Withholding of Student Records
- The Director of Admissions and Records shall withhold grades, transcripts, diplomas, and registration privileges from any student or former student who fails to pay a proper financial obligation to the District. The student shall be given written notification and the opportunity to explain if the financial obligation is in error.
- The definition of proper financial obligation shall include, but is not limited to: student fees; obligations incurred through the use of facilities, equipment or materials; library fines, unreturned library books; materials remaining improperly in the possession of the student; and/or any other unpaid obligation a student or former student owes to the District. A proper financial obligation does not include any unpaid obligation to a student organization.
- Each student or former student who has an outstanding financial obligation to the District is individually notified through the secure, password protected student portal of the amount, reason, and date of each outstanding financial obligation and administrative hold for failure to pay.
- All students are notified of payment policy information through individual online registration transactions, published class schedules and catalogs, and the District website.
- If a student or former student believes that a financial obligation alleged by the District is in error, the student or former student may contact the Student Account Cashier for details of the obligation and for the opportunity to explain why he or she believes the alleged financial obligation is in error. The student or former student may also submit a written appeal of the alleged financial obligation explaining why she or he believes the obligation to be in error to the Office of the Vice President of Student Services and College Centers.